Guiding Principles to Achieve a Healthy Work-Life Balance
October 20, 2022
At the Xerocon Conference 2022, we heard from inspiring speaker Kemi Nekvapil, who invited us to consider our wellbeing within ourselves, prioritising our self-care to feel nourished, happy, and fulfilled. The key takeaway message from this talk was that we should do something daily that brings us joy and excitement. Without a balanced life, how can we succeed?
As a result, we have put together some guiding principles to consider when it comes to taking time out to recharge and build a sustainable plan for you and your team to focus on wellbeing.
- Self reflection: In order to move towards balance, we need to first understand what aspects of life may be off-centre. For example, do the different areas of your life work together harmoniously – or do you experience career and the rest of your life as almost incompatible? Do the various aspects complement each other rather than compete? If our careers – and sanity – are to last, creating professional and personal balance is a top priority.
- Vibrant Values: The balance you enjoy depends on how much you are expressing the qualities and experiences you cherish the most, such as creativity, peace, success, and love. Values are the why of goals, and speak to the deepest level of motivation. They provide vision, vitality, and vibrancy for your life. Values touch on the core of who you are, and lead you to do what is uniquely you.
- Stress-management: Part of effective stress management involves identifying and addressing pressure factors in your life. Change in these areas can take some time. However, there is much that you can do immediately to have a more relaxed experience. You may not be able to alter the events of your day – yet how you react is within your circle of influence. Some people feel calm with breathing exercises, taking a brief walk, or making themselves a coffee. What matters is that you find what works best for you.
- Self care: Remember back to the last time you were sick – how did that impact your day, your week, and your responsibilities? Taking care of yourself first is certainly not selfish. In truth, unless you attend to your own welfare, you won't be able to fulfill your duties as a professional. Self-care means attending to the whole person – body, emotions, mind, and spirit. What refuels and nurtures you emotionally and spiritually? Balance your busy schedule with revitalizing leisure, by doing something you love daily.
Establishing a healthy work-life balance isn't always easy, but it can be achieved by understanding and prioritising your self-care in order to identify which changes will make the most significant impact in your work-life balance journey.
A school library is a hub for learning, creativity, and exploration, but it doesn't always take a large budget to make it an inviting space. With some thoughtful planning and creativity, you can breathe new life into your library without overspending. Whether you're looking to improve the physical space, create a more engaging environment, or make the library more accessible for students, there are plenty of budget-friendly ways to give your school library a fresh new look. Below, we’ll share a few practical and creative strategies to revamp your library without breaking the bank. Evaluate your space: This needs to happen before you begin doing anything else. One library layout does not fit all. So observing and planning is very important. Your primary goal is to make the library space user-friendly for all of your students. Is there a lot of collaboration and co-teaching going on in your space? Do you have students that come to the library to take reading quizzes, or do they come to use the space for studying/online classes? Asking yourself questions like this can help you plan a layout. Plan your space: When choosing a layout, sometimes the only decision-maker is you. But you don’t have to remain on your library island all alone, talk to other school librarians in your area and beyond. If you have seen a library layout that has been recently changed that you like, it doesn’t hurt to get others’ opinions on what they did in the planning stage. Redecorate your space: Many schools are feeling the budget crunch these days, so our advice is to make the most of what you already have. The key here is repurpose, refresh, recycle, and reuse. If something can't be revived but it's within your budget to replace it, then go for it! Otherwise it is time to revitalize what you have, and a fresh coat of paint can do wonders in transforming a space. Instead of buying new furniture, consider repainting or reupholstering old chairs and tables to give them a fresh, updated look. You can even repurpose items from other areas of the school or community to create comfortable reading nooks and cozy corners. One out-of-the-box idea that you might want to try is connecting with local businesses. They may be willing to donate new books, furniture, or supplies to help refresh your library. Building strong relationships with community members can lead to future collaborations that benefit both the school and the local businesses.
Are your contacts in Xero getting a little out of control? If the answer is yes it might be time for some Xero housekeeping! Duplicate contacts can easily be merged. All the financial data is merged into a single contact, and the duplicate is then archived. This allows you to keep all contact information and related transactions together, instead of across multiple records for the same contact. When you merge duplicate contact records, no transactions are deleted (this includes invoices, bills, and other financial transactions). The transaction details are added to the activity details of the contact you keep. To merge two or more contacts: 1. In the Contacts menu, select All contacts . 2. In the search field, start typing the name of the contact you want to merge. 3. Once you are satisfied the contacts are associated with the same company, select the checkbox for each contact you want to merge. Do not select the contact you want to retain . Ensure that the contact you keep has the correct bank account details. 4. Click Merge , then click Confirm merge . The merged contacts will be archived and all associated transactions will be merged into the activity details of the contact you keep. Note: You can restore a merged contact if necessary by going to the Archived section (highlighted in the image below in the top toolbar). In this section, simply click on the contact and then click the Restore button located on the right-hand side of the page.
View our Chalkboard - January 2025: - Welcome back to Term 1, 2025! - 2024 Annual Accounts - Important Notices - Xero Tip of the Month: How to Merge Duplicate Contact Records - How to Revamp Your School Library on a Budget - Looking ahead https://public2.bomamarketing.com/email/aWj3
Go Paperless with Xero’s File Inbox Feature! Ditch the paper trail and switch to Xero’s File Inbox, a convenient and efficient document storage solution. This feature allows your school to move away from traditional archiving methods while enhancing both organisation and document accessibility. While this feature doesn’t replace Google Drive (we still prefer you to upload the information needed for monthly Management Reports and annual accounts to the AFS Google Drive folder), it offers a secure and accessible place to store your school’s documents, such as lease agreements, supplier contracts, and insurance policies—all in one easy-to-access location. In your Xero file library, you’ll find an Inbox and a Contracts folder, with the option to add any additional folders you may need. You can upload files directly to the file library or email them straight to the Inbox folder. To access your Xero inbox and create a folder: Click your organisation name, then select Files. Click the "+ New Folder" option on the left hand side Name your folder, then click save. To email a file into your Xero inbox: Click your organisation name, then select Files. Copy your unique Xero files email address (found in the upper right section of the Files Library). Add the email address to your email, attach your file and send. Move the file out of the Inbox folder and into another folder if you want it to be available permanently. Or upload by: Click the organisation name, then select Files. (Optional) Select a folder to upload the file to. Click Upload File, then select your file. Alternatively, you can drag and drop an attachment from your computer into the Files screen Extra Tip: naming the files before you send them to Xero will save time filing them to folders
View our Chalkboard - December 2024: - Merry Christmas & AFS Out-Of-Office Dates - End of Year Preparations - Important Notices - Xero Tip of the Month: Utilising the Xero Files Feature - Reminder: Xero Assistance Programme (XAP) - Looking ahead https://public2.bomamarketing.com/email/Ve46
Managing bills just got easier! With Xero’s new Quick View functionality, you no longer need to click through individual bills or juggle multiple tabs! Now, you can view and approve bills directly from the Quick View screen. This streamlined approach is a more efficient way to stay on top of your school’s payables—ideal for schools with multiple bills to process each month. Save time, reduce hassle, and ensure timely approvals with this handy feature! To access this feature, simply click the icon on the far left under the "View" tab next to the bill you want to check, and voilà — the transaction details will pop up right there! To approve a bill, go to the "Awaiting Approval" tab, select the bill/s you want to approve by ticking the box on the left-hand side, then click the 'Approve' button.
View our Chalkboard - November 2024: - 2025 Annual Budget - 2024 Annual Accounts Preparation - New Resource Coming Soon: AFS School Revenue Handbook - Xero Tip of the Month: The Quick View Functionality Tool - Xero: Changes to the Retirement Date of Classic Invoicing - Welcome to the Team: Harpreet & Gurpreet - Looking ahead https://public2.bomamarketing.com/email/GynW
Did you know that Xero has released a new duplicate bill feature? Now, when Xero detects duplicate transactions, you’ll receive a notification on the Purchase Overview screen and on all tabs of the Bills page. You can click the close icon to dismiss the alert. To review each set of duplicate transactions, click " Review " on the notification. If the bills and credit notes are not duplicates, you can select " Keep all. " Otherwise, you can delete or void any duplicates. If a bill or credit note has already been paid, you’ll need to manually remove the payment before you can void it. If you need assistance, please call AFS. Please note that if you create bills or credit notes from a repeating bill template, Xero will not identify them as duplicates. However, it may recognise duplicates if they are created from two different repeating templates. Review identified duplicate transactions: In the Business menu, select Bills to pay . Click the menu icon, then select Review duplicate bills . Or, within the notification at the top of the page, click Review . Click the contact name, then select the bill or credit note you want to review, or click Keep all if they’re not duplicates. Review the bill fields, then select Void , Delete or Keep all . You can also review the file attachments on the bill. Click Keep all , Delete or Void . Review any other other contacts with duplicate bills.
As schools navigate the complexities of budgeting and resource allocation, identifying ways to reduce operational costs has become increasingly essential. While it may seem impossible to cut costs without compromising the quality of educational services, there are several areas where schools can enhance spending efficiency and achieve significant savings. Below, we’ve compiled a range of cost-saving strategies that schools can implement to effectively lower their operational costs while maintaining a high standard of education. 1. Bulk Purchasing : Explore bulk purchasing agreements for supplies to benefit from lower prices. The Ministry of Education provides information on bulk purchasing options, which can lead to significant savings. Additionally, negotiate long-term contracts with suppliers to secure better pricing on regular supplies. 3. Reduce Paper Usage: Reduce paper usage by transitioning to digital processes (where possible). This can help cut down on printing costs and promote a more environmentally friendly approach. 4. Shut Off Computers: School computers in the computer rooms and offices require a lot of electricity. Shut down the computer rather than putting it to sleep to save on operational costs. You can install software and timers into the system that shuts off all the electrical programmed appliances after school hours. That way you can save on around 12 hours of unnecessary electrical usage. 5. Hire out Facility Space: Hiring out space is an idea to bring money in rather than save, but nonetheless, it will help the school budget. Most schools have areas that can be useful for organisations in the community. Offering to hire out these spaces creates a way for schools to bring some money in while strengthening community connections. Schools may consider hiring out sports facilities or equipment, theatre space for rehearsals or shows, or the school hall for community meetings or other events. Another idea is to hire out the car park for special events nearby. 6. Waste Reduction Strategies : Implementing waste reduction strategies benefits both the environment and the budget. Schools can initiate recycling programmes and work to minimise food waste in cafeterias. 7. Work with Local Businesses: Many local businesses are interested in sponsoring school events, as it offers them valuable exposure in the community. By partnering with these businesses, schools can not only reduce costs but also create mutually beneficial relationships. Seeking sponsorships or donations can help cover event expenses, and schools may also benefit from discounts on products and services.
